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Job Title: Nursing Staffing Scheduler
RESPONSIBILITIES:
- Monitors staffing needs on a shift-by-shift basis and assists with obtaining necessary resources to support the units by contacting central staffing RNs
- Performs identified daily operations to use for deployment of central staffing RNs
- Responsible for all aspects of the scheduling system. Responsible for the upkeep and accuracy of the changes
- Assigns professional and support staff to nursing units in accordance with established staffing models
- Inform appropriate personnel of staffing problems and assist with making adjustments to overall schedule
- Record call-ins or overtime worked by personnel into electronic scheduling system to ensure accurate distribution of hours
- Obtain necessary personnel to fill in for absent employees by assigning SRP personnel and reassigning other personnel
- Maintain all records, logs, and files concerning staffing activities and prepare special and routine reports
- Performs general duties within staffing office, relaying messages, logging call-ins, assisting customers, answering telephones, calling staff for additional shifts and canceling shifts as needed in the most cost effective manner
- Prepare and analyze statistical reports including the development of new reports. Prepares and distributes reports in a timely and accurate manner
- Print and maintain staffing worksheets
- Perform other related duties as required
- Provide new employees with information regarding hospital and department policies and procedures
- Attend required meetings, in-services and educational programs
- Assist with maintaining personnel data in the electronic database
- Provides information and monitoring of budget for manger review
- Assisting the Best Choice float team with RN scheduling
- Coordinating with the sites on their needs and communicating with the internal float pool RNs to fill staffing gaps
- Updating and operating in multiple systems simultaneously.
QUALIFICATIONS:
REQUIRED:
- Being detail oriented
- Minimum 2 years of related staffing, scheduling or healthcare business experience
- Experience working in UKG Dimensions (Kronos) system
- Experience working in Einstein system
- Experience in Microsoft Office (Word, Excel and Outlook) required
- Basic computer data entry skills with report development knowledge
- Excellent customer service skills
- Basic knowledge of nursing positions and understanding basic nursing staff patterns is strongly preferred
Skills:
- One to three years of related staffing, scheduling or healthcare business experience required
- Previous experience with automated staffing and scheduling software preferred
- Must be highly organized and thrive in a high pace setting while meeting multiple deadlines
- Excellent customer service skills
Education:
- High School diploma or G.E.D. equivalent is required.
Must meet or exceed core customer service responsibilities, standards and behaviors as outlined in Our Client’s Customer Service Policy and summarized below:
PHYSICAL DEMANDS/WORKING CONDITIONS:
- Strong communications skills necessary
- Operates computer, fax machine, voicemail, and copier daily
Normal office environment with minimal exposure to noise, dust, or extreme temperatures:
- Understanding
- Motivation
- Sensitivity
- Excellence
- Teamwork
- Respect
Must possess the following personal qualities:
- Be self-directed
- Be flexible and committed to the team concept
- Demonstrate teamwork, initiative and willingness to learn
- Possess interpersonal skills and communication skills
- Be willing to instruct others, and
- Be open to new learning experiences
OpTech is an equal opportunity employer and is committed to creating a diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, pregnancy, status as a parent, disability, age, veteran status, or other characteristics as defined by federal, state or local laws. https://www.optechus.com/eeo_self_identification/